Company Belgium support for domiciliation centers' AML compliance

In brief

Company Belgium supports Belgian domiciliation centers across 6 modules covering the entire AML cycle: accelerated KYC onboarding, risk assessment, ongoing monitoring, CTIF reporting, 10-year retention and team training. The 4-phase method (diagnosis, configuration, training, optimization) enables a start within 4 to 6 weeks with 50 to 80 % time saved on repetitive tasks.

The problem to solve

A Belgian domiciliation center in 2026 must combine:

• Strict application of the Act of 18 September 2017 and the RD of 22 April 2024 (new obligations)

• Daily management of dozens to hundreds of domiciliated companies

• No margin for error (sanctions up to €5M, see sanctions article)

• An often small team (2-10 people) without dedicated legal management

Doing all this manually is unsustainable. That is exactly what Company Belgium tools end-to-end.

The 6 support modules

Module 1 — Accelerated KYC onboarding

• Automatic pre-fill from the BCE/KBO number

• UBO cascade over 3 levels with UBO register comparison

• Integrated sanctions (EU, UN, OFAC) and PEP screening

• Remote identification (eID, itsme®, video)

• Full file documentation automatically generated

• Electronic signature of the domiciliation contract

See also our KYC guide.

Module 2 — Structured risk assessment

• Configurable matrix on the 4 dimensions

• Automatic risk grade per file

• Corresponding measures applied (standard / enhanced)

• Detailed methodology

Module 3 — Ongoing monitoring

• Automatic BCE watch (director change, purpose modification, accounts filing)

• UBO alerts on register evolution

• Client mail tracking with 15-day alert

• Configurable rules and scenarios for transaction monitoring

Module 4 — CTIF reporting

• Assisted red-flag detection

• goAML file generation from the KYC file

• Log of reports + reasoned non-reports

• Tipping-off respect (strict compartmentalization)

• See CTIF guide

Module 5 — Retention and archiving

• TSA-timestamped PDF/A

• AES-256 at-rest encryption

• Automatic 10-year retention

• Export on authority request in a few clicks

• See AML data retention

Module 6 — Training and audit

• AML/KYC training program in 8 modules (e-learning + in-person)

• Knowledge assessment + certificates

• Pre-structured annual AML audit

Implementation method

Week 1 — Diagnosis

• Free audit of your current framework

• Identification of critical gaps (P1)

• Personalized implementation plan

Weeks 2-3 — Configuration

• Account setup with your risk matrix

• Import of existing files from your current system

• Configuration of monitoring rules

Weeks 4-5 — Training and launch

• Initial team training (15 hours)

• Production launch with support

• First files handled in parallel (manual + Company Belgium)

Weeks 6+ — Optimization

• Threshold calibration based on real activity

• Monthly indicator review

• Pre-structured annual audit

Ongoing support

Regulatory watch

• Quarterly update of the regulatory base (Act 18/09/2017, RD 22/04/2024, 6AMLD, European AML package 2024)

• Quarterly news webinars

AMLCO hotline

• Email support FR/NL/EN

• Response < 4 business hours

• Technical assistance + regulatory interpretation (for borderline cases)

Inspection preparation

• "5-minute" mode: presentation file, KYC sample, decision log immediately presentable

• Inspection support if needed

Three concrete examples

Brussels domiciliation practice (3 staff, 80 files)

• Before: 4 h/file average, annual audit on 2 person-days

• With Company Belgium: 25 min/file, audit in 4 hours

• Estimated savings: 50 person-days/year

• Cost: Pro subscription

Mixed fiduciary Antwerp (10 staff, 250 files)

• Before: no automatic UBO cascade, occasional sanctions screening

• With Company Belgium: 3-level UBO cascade, continuous screening

• Bonus: preparation for AMLA-coordinated 2027 inspection

• Cost: Enterprise subscription

Small practice Wavre (1 person, 30 files)

• Before: everything on Excel, high sanction risk

• With Company Belgium: complete framework in 4 weeks

• Safety: compliant with Act 18/09/2017 + RD 22/04/2024

• Cost: Starter subscription

Why Company Belgium rather than another tool

• Belgian-specialized: native BCE/KBO and UBO APIs, not adapted generic product

• All-in-one: no need to assemble 5 vendors (see RegTech landscape)

• Regulatory current: quarterly (anticipates AMLA, BORIS, EUDI Wallet)

• EU hosting: GDPR-compliant

• French/Dutch support by trained humans

• Built for SPF Economie controls: formatted exports, ready files

See the BCE API comparison and the 2026 compliance checklist.

How to start

Free audit of your current framework (1-hour meeting + collection of existing documents)

Personalized action plan with critical gaps identified

Start in 4-6 weeks with support

First measurable results from the 2nd month

Bottom line

Company Belgium supports Belgian domiciliation centers across 6 modules covering the entire AML cycle: KYC onboarding, risk assessment, monitoring, CTIF, retention, training and audit.

The support is calibrated for structures of 1 to 50+ people, with a 4-phase method (diagnosis, configuration, training, optimization). Typical benefit: 50-80 % time saved on repetitive tasks, compliance demonstrable in 5 minutes during SPF Economie inspection, and integrated regulatory watch for 2026-2030 evolutions.