Peppol via Dokapi: automatic send and ingest of B2B invoices

In brief

Since 2026, B2B invoicing between Belgian taxable persons must go through the Peppol network in UBL 2.1 format. Company Belgium integrates Dokapi, a certified Access Point operated in Belgium, to automatically send and receive your invoices: one click to send, automatic ingestion of inbound invoices as pre-filled purchase invoices.

The Peppol mandate, summarized

From 2026, every B2B invoice must go through the Peppol network in UBL format. For many companies, it's the first time a standardized exchange protocol becomes mandatory.

Peppol is not an email channel with a PDF attached. It's a network of Access Points where each participant is identifiable (via their BCE company number) and where documents travel in a structured, signed, timestamped format (UBL 2.1). The buyer no longer retypes a PDF — they receive data that flows straight into their accounting software.

Our integration with Dokapi, a certified Belgian Access Point, is now available in the Company Belgium workspace.

Sending: a single checkbox

On every finalized sales invoice, a "Send via Peppol" button appears if the recipient is published on the network. Behind the scenes:

We generate compliant UBL 2.1 from your invoice.

The file is signed and handed off to Dokapi.

Dokapi routes it to the recipient's Access Point.

The delivery receipt is stored on the invoice (timestamp, Peppol UUID, hash).

If Peppol is unreachable, we retry automatically with exponential back-off — no user intervention.

Ingestion: the real surprise

The most impressive part is receiving. Every inbound Peppol document lands in Company Belgium as a pre-filled purchase invoice:

• Supplier matched via BCE number.

• VAT lines extracted.

• Totals checked.

• UBL attachment archived.

The user just validates — or corrects to enrich (analytical category, project, internal note). No more retyping from a PDF, no more amount typos.

Admin page: inspect and replay

A dedicated admin page lists all inbound Peppol documents, their processing status and any errors. A Replay button re-runs the ingestion of a document if a supplier was missing at the time or a line was mis-parsed. Everything is auditable, everything reproducible.

Security and traceability

Every inbound or outbound document keeps:

• its unique Peppol identifier (UUID);

• the hash of the original UBL file;

• issuance and reception timestamps;

• Dokapi's Access Point signature.

During a control, history can be reconstructed to the minute. You can also check whether a company is registered on Peppol via our API.

Why Dokapi?

Dokapi is a Peppol-certified Access Point, operated in Belgium. Two reasons: data sovereignty (documents never leave the EU) and accessible support (a technical contact for edge cases, not a ticket lost offshore).

Enable Peppol on your account

Activation takes under ten minutes:

Enter your Belgian BCE number in invoicing settings.

Accept the Peppol registration terms via Dokapi.

Confirm you are published in the directory (we do the check).

From then on, your outbound invoices can be sent via Peppol, and inbound invoices start landing in your purchase journal. Also read about legal invoice archiving in Belgium and accounting obligations for Belgian companies.