E-contracts with BCE verification: auto sign Belgium 2026

In brief

Company Belgium's Contracts module lets you draft, sign and archive electronic contracts with automatic BCE data verification of the signer before sending. The TipTap editor, multilingual templates, automatic reminders at D+3 and D+7, and PDF generation are included. An eIDAS qualified signature is planned for regulated sectors.

The contract, the great missing artifact

The contract is the artifact missing from almost every CRM and billing tool. Drafted in Word, exported to PDF, sent via email, chased manually, archived on a NAS. Every step is a chance to lose a version or a signer.

We decided to treat contracts as a first-class product object, with an edge few tools offer: automatic BCE/KBO verification of the signer before signing.

Living templates

A contract almost always starts from a template: NDA, mandate, custom T&Cs, partnership agreement. In Company Belgium, templates are first-class objects — reusable, versioned, multilingual (FR/NL/EN).

Variables auto-inject from the client's BCE data: exact legal name, company number, registered office address, legal form, legal representative where available. No more contracts with a misspelled company name or a stale BCE number. See our guide on searching a Belgian company by BCE number for details on the data source.

The TipTap editor

We picked TipTap as our WYSIWYG editor. Clean HTML, rich extensions (tables, nested lists, code, blockquotes), fast even on a 30-page contract. History saved on every edit.

BCE verification before signing

This is the differentiating brick. Before a contract is sent for signature, the engine queries the BCE API in real time to verify:

That the company is still active (status AC).

That the registered office address hasn't changed.

That no recent insolvency procedure is recorded.

That the named legal representative exists in public registers.

If a signal is off, the user receives a warning and can postpone or cancel. For sensitive sectors (real estate, financial services, AML), this is meaningful protection — the specific legal obligations are detailed in our guide on automated KYC verification via API.

Signature and reminders

The signer gets an email in their language (FR/NL/EN) with a unique link. As long as they haven't signed, automatic reminders go out at D+3 and D+7 — configurable per template. Once signed, the PDF is sent back and archived.

A dedicated endpoint also lets you manually resend a signed PDF to a client who may have lost it.

Permissions and roles

Reader — can view, can't edit.

Editor — can edit and save.

Approver — can mark "ready to send".

Sender — can trigger sending.

What's next

Next brick: eIDAS qualified signature (itsme in Belgium, qualified certificates across the EU). The current simple signature already covers most B2B uses. For the invoicing flows connected to your contracts, also explore mandatory Peppol e-invoicing for Belgian SMEs from 2026 and our automatic intracom VAT reverse-charge module.

Frequently asked questions

How does BCE signer verification work in Company Belgium's Contracts module ?

Before the contract is sent for signature, the engine queries the BCE API in real time to verify four points: that the company is still active with status AC, that the registered office address has not changed, that no recent insolvency procedure is recorded, and that the named legal representative exists in public registers. If a signal is off, the sender receives a warning and can postpone or cancel the sending.

What types of contracts can be created with Company Belgium's Contracts module ?

The module supports all common B2B contract types: NDAs, mandates, general terms and conditions, partnership agreements, service contracts. Templates are reusable, versioned and multilingual FR/NL/EN objects. BCE variables (exact legal name, enterprise number, address, legal form, legal representative) auto-inject from the client record.

What is the legal value of a contract signed via Company Belgium in Belgium ?

The simple electronic signature currently used has legal value in Belgium for common B2B contracts: it constitutes enforceable proof of acceptance in case of dispute. For regulated sectors (real estate, financial services, public procurement) that require a qualified eIDAS signature, the module will soon integrate signature via itsme for Belgian signers and qualified certificates for other EU countries.

How do the automatic reminders for contract signature work ?

Once a contract is sent, a timer starts. If the signer has not acted by D+3, a first automatic reminder is sent in their language (FR/NL/EN). A second reminder goes out at D+7. These delays are configurable per template. Once signed, the final PDF is sent to the sender and the signer, and archived on the contract record in your Company Belgium workspace.